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Fund Administration

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FTS Fund Administration Services

The private equity and real estate industry is a fast paced dynamic industry, with recent changes in regulatory oversight and the ongoing investor demands for transparency in reporting are forcing EXPENSES UP and FEES DOWN.

 

We can help investment managers focus on maximizing investor returns by taking over their middle and back office administrative, accounting and tax functions. Providing these services more efficiently and responding to investor demands more expeditiously creates operational alpha.


We have the experience and expertise to perform a diverse set of private equity and real estate investment management services, customized specifically to your needs. Our team has decades of experience in dealing with multiple domestic and international real estate, both private and public.


Our mission is to provide an array of innovative accounting and financial services to both the real estate and private equity industry. We can provide turnkey full service accounting functions or scale our services to meet your needs. 


Outsourced CFO Services

 

  • Policies 
    • Develop policies and procedures to provide for efficient accounting administration
  • Systems 
    • Prepare and maintain original accounting records and general ledgers. 
    • Maintain various investor data bases for online remote access by clients and auditors
  • Reporting 
    • Prepare annual and quarterly financial statements for distribution to investors
    • Coordinate year-end audit with independent auditors
    • Respond to client inquiries and requests for information
  • Compliance
    • SEC reporting and SOX compliance consulting
    • Tax return review, preparation, planning and compliance services available

 

What We Offer - Accounting and Administrative Services
  • Cash Management Services

    • ​​Monthly bank reconciliation
    • Process and pay invoices submitted by Management
    • Process wire transfers for client execution
  • Prepare and maintain accounting books and records

    • ​Review transactions with Client to understand financial implications, reporting and accounting issues
    • Record transactions and maintain the general ledger
    • Record expenses of Client in specific categories
    • Calculate management fees at the Fund level and by LP, including fee credits/rebates, offsets and waivers
  • Maintain and Record Portfolio Investment Activity

    • ​Maintain investment information
    • Record purchases and capitalized costs
    • Record investment income
    • Record proceeds from sales and related gains/losses
  • Preparation of Quarterly/Annual Financial Reporting Package

    • Prepare general ledger and trial balance

    • Prepare annual financial statements and full footnotes

    • Prepare quarterly financial statements and footnotes

    • Prepare individual partner capital account statements

    • Compute allocation of partner profits and losses

    • Prepare quarterly and annual performance calculations

  • Compute and maintain "waterfall" allocation models

    • Compute preferred return

    • Perform waterfall calculations

    • Perform carry and claw-back calculations

  • Audit/Compliance

    • Assist auditors with annual audit, liaise with audit staff

    • Prepare work paper package for year-end financial audit​

  • Bank Covenant/ Credit Facility Reporting and Compliance

    • Calculate necessary debt covenants and prepare reports to be provided to banks and/or credit facilities

  • Assistance with the preparation of track record and supporting information

    • Work with client to assist in the preparation of their track record

  • Client Set-up

    • Review Fund Documents and structure, related to reporting requirements, fee calculation, preferred return and promote calculation

    • Establish points of contact with client

    • Establish controls and authorizations

    • Develop the chart of accounts

    • Set-up Partner database/ Contact Information

    • Set-up online investor reporting portal if desired by Client

  • Capital Calls & Distributions

    • Calculate capital contributions and distributions on an individual partner basis

    • Prepare capital call and distribution notices and disseminate to partners

    • Monitor bank accounts to confirm capital calls are received

    • Notify client of outstanding capital calls

    • Update Partner cash flow records/capital account statements

    • Track Partner remaining capital commitments & recallable capital

  • Investor Relations Support

    • Prepare supplemental quarterly and annual reporting required by institutional investors

    • Coordinate and respond to LP inquiries

    • Provide required supporting information

    • Maintain contact information and wire instructions

  • Other services (to be engaged separately)

    • Review and/or prepare all Federal, State and local tax returns

    • Provide periodic tax projections

    • Tax planning, guidance and research

    • Assistance with RIA compliance